EMPLOYMENT FILE HOARDERS: Creating, Maintaining, Protecting and Producing the Right Personnel Documents

Tuesday, March 10, 2015

7:30 AM to 9:00 AM

No charge to attend, but a RSVP is required (includes continental breakfast)

Oxnard Courtyard Marriott
600 Esplanade Drive
Oxnard, CA

Presenter: Karen L. Gabler

Registration Information

There is no cost to attend, but reservations are required.

To register, call 805.248.7089 or send an email to .


California employers are required to maintain accurate and complete personnel files. Who has access to those files, and under what circumstances? What should be in the files? Do you know what files to maintain, how to protect them, and what to produce when asked by the employee or subpoena?

In this informative seminar, employment law attorney Karen L. Gabler will discuss the creation, maintenance and preservation of employment documentation.

Topics covered will include the following:

  • New hire documents
  • Job descriptions
  • Mandatory contents of personnel files
  • Mandatory contents of payroll files
  • Where documents should be kept
  • Who should have access to those documents?
  • When employment records can or should be produced
  • The critical steps to take before releasing an employee file (and the key document to locate first!)
  • Why you must take extra precautions to preserve electronic records
  • Electronic and "wet" signatures on personnel documents
  • To sign, or not to sign? Obtaining employee signatures
  • How to collect a complete personnel file in a high-tech environment
  • What to do (and not to do) with electronic devices when employees leave
  • What employees can request, and when
  • Penalties for the failure to produce employment records

To enable us to plan for your attendance, please rsvp at least 24 hours in advance. If you reserve a spot and then later find that you are unable to attend, please inform us in advance so that we may offer your seat to someone else.